Bylaws

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The below bylaws are set forth to codify the administrative processes and responsibilities which promote sustainability for ShadowNET.

Expectations on Community Behavior

  • All members of ShadowNET in any capacity are subject to Wheaton’s Law (Don’t be a dick).
  • For any concerns with interpersonal problems, please send a message to either a Senator or the moderators of /r/ShadowNET.
  • Anonymous complaints can also be submitted to senate via the form linked in the sidebar of any ShadowNET subreddit.
  • Always remember we are here to have fun and tell cool stories.

Procedures

Election Procedures

  • Senator and Councillors will have terms of 1 year with the following dates. The following dates are assumed to start at 0001 UTC and end at 0000 UTC the day after.
    • Lore Head
      • Application Thread: February 1st - February 3rd
      • Interviews: February 4th onward until a decision is reached by the senate
    • Senator 1
      • Application period: February 8th - February 10th
      • Voting period: February 12th - February 14th
    • GM Head
      • Application period: February 16th - February 18th
      • Interviews: February 19th onward until a decision is reached by the senate
    • Senator 2
      • Application period: February 21st - February 23rd
      • Voting period: February 25th - February 27th
    • Chargen Head
      • Application period: March 1st - March 3rd
      • Interviews: March 4th onward until a decision is reached by the senate
    • Senator 3
      • Application period: March 8th - March 10th
      • Voting period: March 12th - March 14th
    • Upkeep Head
      • Application period: March 16th - March 18th
      • Interviews: March 19th onward until a decision is reached by the senate
    • Rules Head
      • Application period: March 23rd - March 25th
      • Interviews: March 26th onward until a decision is reached by the senate
  • Start/end dates
    • Lore Head’s term will end on the 7th of February
    • Senator 1's term will end on the 15th of February
    • GM Head's term will end on February 20th
    • Senator 2's term will end on the last day of February
    • Chargen Head's term will end on March 7th
    • Senator 3's term will end on March 15th
    • Upkeep Head's term will end on March 22nd
    • Rules Head's term will end on March 30th.
  • Specific election/appointment processes for Senators and Councillors shall be enumerated in their respective sections
  • Elections for senate occur immediately should there be a vacancy in the senate
  • The process for appointing a Councillor to a seat on the council shall occur immediately if a council seat is vacant
  • Resigning members of government may remain until their replacement is appointed or elected
  • The procedures to replace government members whose terms are ending shall begin such that their replacement is selected 6 months from the leaving member’s appointment.
  • Senate elections with 3 or more candidates shall use the STV election method which is as follows.
    • Every Shadownet member will rate each candidate in preference from most desired to least desired, voting for any number of available candidates.
    • During the vote all senators who are not currently up for re-election will serve as the vote counters with authority to bring in counselors on a need-be basis.
    • Votes are counted with each candidate earning a vote if they are a voter's first preference. Upon tallying all the votes, if any candidate wins more than 51% of the vote, they become elected as a senator. If no candidate has 51% of the vote, the candidate or candidates with the fewest amount of votes listing them as the voter's first preference are eliminated. Any vote who lists an eliminated candidate as their current preference will then be counted as if the next most preferred candidate is their current first choice. The votes will then be re-counted, with the process of eliminating the least preferred candidate and moving votes down to the next most preferred candidate repeating until a winner is found.
    • In the case of an election where multiple senatorial seats are being elected, once a senator is elected, they are eliminated from all future voting rounds. Preferences are reset, and all candidates who are running who have not yet won a seat are now eligible. A new round of voting occurs, following the same rules, including all preferences listing the eliminated winner or winners being instead counted as their next most preferred candidate.
    • In essence, tally of the votes simulates an election between all the remaining candidates, then eliminates the least popular candidate and re-simulates the election as if they never ran, preventing voters from ever 'wasting' their vote on a candidate and removing the need to tactically vote, and maximizes voter agreement on the winners.
  • Any candidate that is currently serving a temporary ban or permanent ban will be ineligible to participate as a candidate for either a council or senate position. If a candidate is under investigation the start of their term will be delayed until the inquiry is resolved. Should the candidate be banned the position will go to the runner up.

The Senate

  • The Senate shall be made up of 3 seats
  • Senators shall be voted upon by the community at large. The entire process shall take no longer than one week.
    • Any member of the community who wishes to serve as a Senator may apply while the application period is open. The Application period shall last no longer than three days.
    • The polling period for new Senators shall last no longer than three days.
    • The senate shall have the power over the details of the voting procedures for the election.
    • Senate seats shall be labeled 1 through 3 for the purpose of identifying what seats are elected at what time
  • The Senate shall concern themselves with the needs of the community by enacting Votes of No Confidence if a member of the Council does not live up to the standards of the community.
  • Voting Procedure in the Senate
    • Any Senator shall recuse themselves from any vote directly involving themselves
    • Allow members time to vote, at least 3 days, before declaring their votes as abstentions
    • Each member of the senate will have one vote on issues before the body
    • Voting shall be handled via a Simple Majority vote
      • A Simple Majority Vote shall be defined as greater than (but not equal to) 50% of the voting members.
      • Abstentions do not count in tallying the vote negatively or positively
    • The senate shall tally votes in a manner agreed upon by all members
    • After the voting is completed the Senate will notify Upkeep of the results and have it added to the public record
  • Any Vote of No Confidence complaint must be brought forth to the Senate.
    • The Senate may, once presented with a valid case, act upon the Vote of No Confidence by achieving agreement in the form of a simple majority
  • The Senate shall vote upon the changing of the Bylaws when proposed by a Senator or Councillor.
  • Investigative Powers of Senate
    • Senate retains full Investigation Power in the matters of interpersonal conflict for the community as a whole.
    • A warning will be given out first. Any infraction after the warning that is deemed ban-worthy may result in a ban.
      • Matters deemed as “severe” by the Senate may forego the Warnings

The Council

  • Councillors shall be voted upon by the Senators, following the procedures in 2.2.4
  • All members are eligible to apply for a council position except for currently sitting senators
  • The entire appointment process shall take no longer than two weeks from the opening of the application process
    • Application threads shall close seventy-two hours after posting.The Senate shall take no longer than seven days after the closing of the application thread to make their decision, for a maximum of ten days after the posting of the application thread.
  • Applicants must make themselves available to the answer questions from the Senate.
  • After being selected by the senate, the Councilor will choose a member of their new team to be their deputy and step into their position if they ever need to step down before the end of their term. This interim councilor will choose a new deputy and serve the rest of the former Councillor's term with all the same powers, responsibilities, and restrictions
  • The Council shall vote upon issues brought to the Heads by the community regarding the overall well-being and management of the ShadowNET community.
  • House rules must be voted on by council
  • All other responsibilities of each head are details in the ShadowNet charter
  • Voting Procedure in the Council
    • Allow members time to vote, at least 3 days, before declaring their votes as abstentions
    • Each member of the council will have one vote on issues before the body
    • Voting shall be handled via a Simple Majority vote
      • A Simple Majority Vote shall be defined as greater than (but not equal to) 50% of the voting members.
      • Abstentions do not count in tallying the vote negatively or positively
    • The council shall tally votes in a manner agreed upon by all members
    • After the voting is completed the Council will notify Upkeep of the results and have it added to the public record

Changes to the Bylaws

  • Votes to change the Bylaws shall require a majority vote in both the Senate and the Council.
  • The bylaws are then voted on by the general body of Shadownet, using procedures set by senate.